Headteacher Mrs Trish Dudley
Andreas Village, Isle of Man, IM7 4EZ
Telephone: (01624) 880375
The aim of a Business Continuity Plan (BCP) is to provide and maintain documented procedures and information to ensure that the safety of all people within the schools buildings is maintained and to ensure that the children’s education is not adversely affected in the event of a major emergency.
All staff must read and comply with the procedures laid down in the plan and any associated documents or appendices.
This plan should be subject to an annual review which should take place as near to the start of each year as possible. Staff will be expected to refamiliarise themselves with the plan each year.
Copies of this plan are kept in the Headteacher’s office, school office and Caretakers room. An electronic copy is also kept on Its learning and the website.
Whilst every effort is made in the day to day running of the school to minimise risks a certain element can’t be avoided. The main threat of risk comes from :-
Vulnerable position - open access across fields and back and front of building.
Emergency Evacuation Procedures
During the school day
Every member of staff marking a register must ensure that this is completed by 9.25am and 1.25pm. If an electronic register is not available a paper copy must be completed and sent to the School Office.
Every member of staff should know the position of fire alarm break glass points and should be fully aware of the procedure outlined below.
Emergency drill should take place regularly throughout the year, at least once every term.
IN THE EVENT OF THE FIRE ALARM SOUNDING
It is the first duty of the teacher to ensure the safety of the pupils in his or her care.
- When the fire alarm is heard, staff in charge of pupils should immediately ensure that all the pupils leave the building using the nearest available exit.
- To evacuate the Hall, KS1 will use the exit at the front of the hall through the Library, KS2 will use the double doors at the rear.
- From the Dining Hall all personnel should exit through the car park door.
- Kitchen staff to exit via their own door.
All internal doors are connected to the fire alarm system and will automatically close when the fire alarm sounds.
KS2 Children who are out of their classroom, at the toilet or elsewhere, should leave the building by the nearest exit and rejoin their class at the assembly point. A member of the Key Stage 1 staff (Y1 and FS) will “sweep” the Infant toilets for children.
The two mobile classrooms have their own fire alarm system which
will sound in the event of a fire in the mobile, but it is not
connected to the main school, and does not automatically call the
Fire Brigade. In the event of a fire the following steps should
be carried out.
- Evacuate the mobile immediately.
- Inform the rest of the school that there is a fire and call the Fire Brigade. This easiest way to do this is by activating the break glass point in the classrooms situated next to the outside door of the mobile
- Assemble on the top playground and carry out a head count.
- Report to the Head or Deputy with details of the fire and if all persons are accounted for.
Staff should, wherever possible, bring out with them their ‘brown envelope’, which contains a copy of the children’s emergency contact details, and a laminated red card on which should be recorded the number of pupils present that day. This envelope should be kept on the wall next to the class emergency exit.
No one should attempt to collect any personal belongings once an alarm has been sounded.
All classes assemble at the top of the far playground.
The staff board and visitor diary will be collected by the School Administrator or Headteacher, Deputy Headteacher. Class teachers will all bring out their emergency lists in their brown envelopes.
The school administrator will collect an emergency box which will contain:
Copy of the emergency plan
Cups for water
School Administrative Officer will check for presence of all adults. Teachers will call a roll of their own class. Information will be passed to FLO - Fire Liaison Officer
(Headteacher/Deputy Headteacher or delegated person).
IN THE EVENT OF FIRE
A person discovering any fire, no matter how small, will:-
Raise the alarm by breaking the nearest fire alarm glass,
Warn staff and pupils in the vicinity of the fire to evacuate the building immediately.
No one is to use an extinguisher unless specifically trained to do and must NOT put themselves in danger.
On hearing the alarm the School Administrator or in their absence the Head or Deputy Head should immediately call the fire brigade by dialling 9-999, provided this does not put them in danger.
N.B. The Fire Alarm is connected to an auto dialler which will automatically call the Fire Brigade out, however a backup call should be placed if possible.
REMEMBER THE POLICY IS EVACUATE THE BUILDING
Extra Curricular Activities
The school is used on a regular basis after school for clubs and activities. The member of staff in charge of the club should take a register at the start of each club, and in the event of an evacuation take it out with them. Evacuation procedures will be the same as during the school day. The Head or Deputy or caretaker will be on site until the last pupils have gone home, and will take charge in case of any emergency.
DESC Youth Team run a youth club every week. They should follow the same evacuation procedures as the school.
Time - Thursday 6.30pm - 8.00pm
Location - Hall/Dining Room
It is the Youth Leader’s responsibility to evacuate the building and account for members. If present, the caretaker will ring 9/999.
Immediate Action Plan in the event of a Major Incident
Once the school has been evacuated the FLO or delegated person’s main responsibility is the safety of the children. The FLO will liaise with the senior emergency services officers as to the best course of action to take. If it is necessary to evacuate the children from the school grounds, accommodation is available in the Parish Hall. (Key kept at shop opposite school). The second evacuation site is Cooil Ny Chibbyr.
In the event of a major incident DESC should be informed immediately by contacting the Emergency Planning Officer (Civil Defence, DHA) firstname.lastname@example.org 01624 694317 or 07624 331673.
The school has basic First Aid facilities available. In the event of an incident involving many minor injuries or any major injuries assistance would be requested from the Ambulance service.
If the school building is likely to be unavailable for more than 1 hour the Headteacher or in their absence the Deputy may decide to send the children home. This would necessitate ringing the parents of the children and asking them to come and collect them. Assistance in contacting the parents would be requested from staff in Hamilton House.
If any staff have a mobile phone with them at the time these would be used for liaising with the DESC and other agencies. Assistance from Manx Radio, Energy FM, 3FM and the local police would also be requested for this purpose.
During the emergency, parents should be kept as fully informed as possible. Manx Radio (682600 Reception)
Energy FM (661979)
will all broadcast messages and updates. If possible the Headteacher would liaise with the Department. In the event of a major emergency all media enquires should be directed to DESC. Members of staff should not speak directly to the media.
The Emergency must not be discussed on any Social Media e.g. Facebook or Twitter, with the exception of the schools Official Website and Facebook page. These sites will be updated by the HT DHT or the DESC’s ICT Team.
NO member of staff should re-enter the building until told to do so.
Action Plan After a Major Incident
The first priority is safety and then to ensure that education continues as quickly, smoothly and happily as possible.
1. Education could possibly take place in the following places:
a) if damage was confined to one end of the School, it might be possible to use rooms in the other end providing basic services could be reinstated;
b) short-term accommodation could be provided through the use of the Parish Hall and Cooil Ny Chibbyr, though these are unlikely to meet full Health and Safety Requirements;
c) Parts of other local schools could be utilised in consultation with staff at those sites:
(i) Bunscoill Rhumsaa
(ii) Jurby School
(iii) Sulby School
(iv) Ramsey Grammar School
As far as practicable, we would aim to keep sections of the School together. A decision about this could only be made at the time of the incident.
Meal Serving Facilities
Head of school meals would have to be involved in any decisions involving school meals. (685798)
a) The Department should be kept fully informed at all times.
b) The DESC ICT section will liaise with ISD to ensure that telephones are re-directed to the school’s temporary location.
c) Staff should either ring into the Department Office if they are off site or if the emergency occurs out of normal school hours.
The Civil Defence Headquarters, 88 Woodbourne Road, tel: 673795, has the general responsibility relating to emergencies. They are available for:
a) advice and consultation;
b) agree or disagree the contents of the emergency plan and oversee any exercises relating to the plan;
A copy of this plan will be lodged with:
a) Department of Education Sport and Culture
Drawn up: June 2016 Reviewed June 2017 June 2018 Next
Review: June 2019
Andreas School - Intruder Policy
An intruder is a person who has not been invited into the school, and who has no legal right or permission to enter. An intruder may be a person new to the building, who has been either misdirected or is lost and poses no threat to the children or staff. Alternatively an intruder may arouse suspicion as to their presence in the building, and may pose a threat.
Any person not immediately connected with the school will be asked to show identification before being allowed access. Their names will then be recorded in the visitor’s log and they will be asked to remain in the school reception, away from the children, until the nature and purpose of their visit has been satisfactorily explained. Even in the case of legitimate visitors, their arrival, movement within the setting and departure will be monitored by a member of the school staff.
If it is established that an intruder is quite innocent and their authority to be on the premises has been established, then they may be shown or redirected and be accompanied whilst on the premises.
Suspicious Cases (Possible Threat)
• Identify yourself to the intruder, politely greet them and question their purpose for being on the premises. Ask a colleague to alert Headteacher or Deputy Head. Make every effort to keep the intruder away from the children.
• If you are alone and further assistance is needed, make an attempt alert others to the situation. If you are with children, use your identify badge as an emergency notification and send with a child to another adult.
• Depending on circumstances and demeanour of the intruder, Head teacher or Deputy Head will make every effort to call the police. If the intruder becomes agitated, displays violence or refuses to co-operate with directions, an attempt will be made to calm and comfort them whilst also attracting another member of staff to call the police. No-one should attempt to restrain them.
• Have regard to the safety of any children present, and evacuate them from the area as soon as possible. Do not panic, act in a calm manner, do not cause alarm or distress.
• If the intruder attempts to leave, do not prevent them from doing so, but carefully note their direction and clothing, and any vehicle they may have. Note the direction they take and alert the police of the circumstances. If the intruder remains until the arrival of the police, inform officers of the circumstances. In the presence of the police, make a firm request for the intruder not to return.
• Review security procedure and make a written report. Inform police at the earliest opportunity.
Intruder Who is Armed or Poses a Serious Safety Hazard
• Alert staff to call the police (999) as soon as possible. Give the operator the location of the intruder, a physical and clothing description and the weapons involved. Advise the operator of your action to safeguard the children and other members of staff, and remain on the line until told to hang-up. Monitor the location of the intruder.
• Evacuate all children from the immediate area, if allowed to do so, and do not approach or engage with them. In a hostage situation where children or staff are prevented from leaving the room or area, the first consideration must be to calm the children without creating panic or fear. Try to engage the children in activities.
• Attempt to pacify the intruder, and ascertain if possible their reasons for being there. Be aware that you will be asked to recall any comments or statements made by the intruder
• Remain calm and do not attempt to disarm the intruder.
• The Head teacher Deputy Head should be aware of the location, description and type of weapon in possession of the intruder, in order that they can appraise police on their arrival.
• All other members of staff and children should remain in their designated room unless otherwise directed by the police.
• There will inevitably be an investigation in to the incident. The incident will be investigated by the police and will also be reported to the Local Authority Designated Officer for safeguarding. All staff or other witnesses will be called to recollect what happened and record this in writing as soon as after the event.
Members of staff and children involved in an intruder situation which posed a serious threat may need to be supported and debriefed after the event. Counselling and support may be procured from external professionals.